Terms and conditions

Terms & conditions

The following terms and conditions apply to any freelance copy-editing, proofreading, writing or other editorial work undertaken by Sally Moss, unless the Freelancer and the Client have agreed otherwise in writing.

‘The Freelancer’

Sally Moss, trading as Sally Moss Editorial

‘The Client’

Unless agreed otherwise in writing, the person with whom the Freelancer agrees terms for the work

1. These terms and conditions apply to any work done for the Client by the Freelancer.
2. The Client is under no obligation to offer the Freelancer work; neither is the Freelancer under any obligation to accept work offered by the Client.
3. The Freelancer will provide service(s) as mutually agreed, confirmed in writing by the Client.
4. The work will be carried out unsupervised at such times and places as determined by the Freelancer, using her own equipment.
5. The Freelancer confirms that she is self-employed, is responsible for her own income tax and National Insurance contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client’s employees.
6. The Freelancer agrees to attend the Client’s or other premises for meetings when necessary, with the time spent and agreed reasonable expenses incurred to be reimbursed by the Client.
7. The Client will reimburse the Freelancer for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.
8. The Client will pay the Freelancer a fee per hour OR per thousand words OR an agreed flat fee for the job (no VAT is payable).
9. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client.
10. If, however, on receipt of the item to be worked on, or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion / brief, or if the item to be worked on is received after the agreed start time, the Freelancer may renegotiate the fee and / or the deadline.
11. Similarly, if, during the term of the Freelancer’s work, additional tasks are requested by the Client, the Freelancer may renegotiate the fee and / or the deadline.
12. If the project is lengthy, the Freelancer may invoice periodically for completed stages.
13. If a job is cancelled after work has begun, the Freelancer will charge the Client a proportionate fee to cover work already completed.
14. Occasionally, the Freelancer will require payment of a deposit. Deposits are generally non-refundable; however, if the Freelancer cancels a job, the associated deposit will be refunded either in full or in part, depending on the amount of work completed.
15. Any content created by the Freelancer as part of the copy-editing / proofreading / writing / project management process will become the copyright of the Client, unless otherwise agreed.
16. The Freelancer accepts no responsibility for litigation arising from Clients’ use of materials she has written, edited or proofread.
17. The Client must tell the Freelancer during initial negotiations if AI has been used to generate or adapt the Client’s text.
18. The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
19. The Freelancer generally does not subcontract work; if a situation arises in which it is necessary for the Freelancer to subcontract work, she will obtain the Client’s permission to do so in advance. The Freelancer guarantees that any work that she subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.
20. If the Freelancer’s work is reasonably confirmed to be unsatisfactory, the Freelancer will rectify it in her own time and at her own expense.
21. Payment of an invoice from the Freelancer will be made within 30 days of receipt of the invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013). For some jobs, payment will be required before return of the completed work. This will be agreed in writing in advance between the Freelancer and the Client.
22. The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and / or the Freelancer. Both the Client and the Freelancer agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.
23. Either the Client or the Freelancer has the right to terminate a contract for services if there is a serious breach of its terms.
24. If the Freelancer has made a substantial contribution to the copy-editing / proofreading / writing / project management of the work, she will be entitled to receive, on request, one free copy of the work.
25. The Client must obtain the Freelancer’s permission to name her in project acknowledgements, in print or elsewhere.
26. The Freelancer may use the Client’s name in her promotional material. She may also use Client quotations as testimonials; however, if a quotation effectively identifies the Client, or if the Client’s name is to be used with the quotation, the Freelancer will obtain the Client’s permission in advance.
27. This agreement is subject to the laws of England and Wales, and both Freelancer and Client agree to submit to the jurisdiction of the English and Welsh courts.

Read my privacy policy